Overview

Before completing the year end rollover, the Change Fund (Cashbox) category must have a zero balance. If not cleared, the automated rollover cannot complete or the manual rollover will show differences in the Chart of Accounts.

Steps

  1. If the Change Fund (Cashbox)has a balance as of the rollover date, create a cash out entry using the same category.
    1. If the funds are physically deposited to the bank, create a deposit in the Deposits/Receipts module using the Change Fund (Cashbox) category.
    2. If the funds are not deposited, create a credit memo in Ledger Inquire for the same amount, using the Change Fund (Cashbox) category.
  2. Run Report #2 – Detailed Category Summary (Select Date Range) for the Change Fund (Cashbox) category to confirm the balance is zero.

Outcome

The Change Fund (Cashbox) category shows a zero balance, ensuring the year end rollover can complete successfully without errors or differences.

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